Junior Administration Specialist

Your main responsibilities:

• Maintain clean, organized meeting spaces and prepare refreshments in accordance with meeting requirements.
• Manage the archiving of signed documents, including contracts, NDAs, powers of attorney, and decisions. 
• Receive, distribute, and archive inspection reports and decisions. Maintain and update a tracking spreadsheet for documentation.
• Oversee incoming and outgoing mail processes, including logging entries in the mail register. Manage courier services, particularly DHL shipments.
• Track mandatory employee trainings and maintain an up-to-date database of training completion dates.
• Order and manage stock levels for office supplies, groceries, cleaning materials, and other consumables.
• Ensure proper functioning of office equipment and facilities. Prepare spaces for internal events and conduct routine checks to maintain a professional working environment.
• Maintain records and oversee the distribution and return of office keys.
• Assist the Senior Administrator with organizing company events, coordinating travel orders, processing insurance claims, and managing company vehicles.

This is the right job for you if:

• You have first experience working in an administrative and office environment.
• If you can operate office equipment or IT systems supporting office work, this will be an additional advantage.
• You plan and complete assigned tasks on time.
• You are accurate, conscientious and committed to work.
• You act proactively, propose their own ideas and solutions.
• You feel good in contact with other people, they establish contacts freely.
• You know MS Office and Google Workspace tools.
• You communicate in English (min. B2 level).

What we offer:

• Dynamic work environment with opportunities for development
• Working in a relaxed and motivated team
• Dog friendly offices
• Flexible working enviroment