Executive Assistant

Main Responsibilities

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Your main responsibilities:

• Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination

• Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy

• Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings

• Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives

• Draft, review, and manage executive-level communications such as emails, reports, and presentations

• Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions

• Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met

• Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda

• Provide administrative support for company-wide initiatives, events, and strategic planning

• Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

This is the right job for you if:

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment

• Proven experience in e-commerce or marketplace is a plus

• Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues

• Ability to communicate effectively with diverse personalities and cultures

• High level analytical skills and experience with data collection and analysis

• A proactive, goal-driven, and business-oriented mindset

• Ability to respond to pressure, deal with adversity, and overcome challenges

• English level min C.1

• Driving licence cat. B

What we offer:

• Well-located offices (with fully equipped kitchens and bicycle parking facilities) and excellent working tools 

• A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)

• Work in a team you can always count on – we have on board top-class specialists and experts in their areas of expertise

• Training budget and an internal educational platform, MindUp (with training courses on work organization, means of communication, motivation to work and various technologies and substantive issues)