Operation Administration Specialist

Your main responsibilities:

 

-You will create, implement, and optimize administrative processes for Allegro courier units

-You will be responsible for independently managing procurement processes, including supplier selection based on business needs and negotiating terms of cooperation

-You will coordinate the fixed asset inventory process across operational locations

-You will coordinate and support employee initiatives across all locations

-You will organize meetings and events at the designated location

-You will be responsible for inventory management within administrative processes

-You will support waste management processes and coordinate cooperation with cleaning services

-You will build and maintain business relationships with subcontractors and suppliers

-You will process documents, such as purchase and cost invoices, contracts, and amendments, in cooperation with Allegro’s accounting and legal departments

-You will participate in the process of opening new locations

This is the right job for you if:

 

-Have at least 1 year of experience in a similar or related position

-Are proficient in English at a level that allows for free communication, both spoken and written

-Have a good command of the Polish language

-Are proficient in Google Workspace (especially Google Sheets)

-Are independent and dynamic, ready to work in a rapidly changing environment. Shifting decisions motivate them to act even faster

-Think analytically and draw conclusions quickly

-Are resilient to stress and able to work under time pressure

-Have a strong sense of responsibility for their work and can prioritize their duties

-Adapt quickly to change, are multitaskers, and are not afraid of challenges

-Are collaborative and build professional relationships easily

-Hold a Category B driver’s license and are ready for frequent business travel

What we offer:

- Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
- Long term discretionary incentive plan based on Allegro.eu shares (restricted stock units).
- Annual bonus based on your annual performance and company results.
- Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
- A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
- English classes that we pay for related to the specific nature of your job.
- A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
- An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
- Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.

And that's just the beginning! You can read more about the benefits here.

#goodtobehere means that:
- You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
- You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast.
- You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
- You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
- You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.

Send us your CV and… see you at Allegro!