Senior Executive Assistant

We are seeking a Senior Executive Assistant to join the Executive Office at Allegro. In this pivotal role, you will act as a trusted operational partner to our CEO, driving leadership efficiency and allowing them to focus on high-impact initiatives.

Going far beyond traditional calendar management, you will provide substantive support, optimize internal processes, and work closely with the Manager of the Executive Office. As a key representative of the CEO’s office, you will interface directly with Allegro's top leadership and external stakeholders.

Your main responsibilities:

• Business Partnership: Serve as a trusted partner and the primary point of contact between the CEO/Executive Team and internal/external stakeholders, managing communications and ensuring seamless coordination.

• Strategic Support: Conduct regular briefings and debriefings with the CEO, provide data-backed recommendations, filter topics, and evaluate meeting requests to optimize the CEO's time.

• Process Coordination: Structure internal processes, collaborate closely with the Executive Team, and brief external partners.

• Representation: Represent the CEO and the company with high professionalism and cultural awareness, leveraging industry knowledge and networks.

• Core Administration: Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy.

• Communications & Materials: Draft, review, and manage executive-level communications, agendas, reports, and presentations.

• Project Management: Oversee high-priority projects, tracking progress and ensuring organizational objectives and deadlines are met.

• Team Alignment: Work closely with the Executive Office Manager to distribute tasks efficiently and maintain an organized, effective work agenda.

This is the right job for you if you have:

• Minimum of 3 years of experience supporting Executive Members, preferably in an international environment.

• Proven experience in e-commerce is a plus.

• Professional and emotional maturity.

• High level of motivation and hunger for growth.

• Proactive, goal-driven, and business-oriented mindset with a strong sense of ownership.

• Exceptional interpersonal skills – a true "people person" with absolute sincerity, openness, and high personal culture.

• Absolute discretion and an impeccable track record of maintaining strict confidentiality.

• High level analytical skills and experience with data collection and analysis.

• Openness to continuous learning and flexibility in a dynamic environment.

• Polish and English level min. C1.

• Driving licence cat. B.

What we offer:

• Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
• Annual bonus based on your annual performance and company results.
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy. 
  
  And that's just the beginning! You can read more about the benefits here.
  
  #goodtobehere means that:
• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast.
• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.  
• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better. 
  
  Send us your CV and… see you at Allegro!