Senior Project Specialist

Group Advertising is one of the most dynamic business areas at Allegro, growing 2x faster than the entire platform and 3x faster than the Polish ad market. Within this high-paced ecosystem, the Advertising Excellence (AdEx) team manages an active portfolio of 150+ projects generating hundreds of millions of PLN in financial increment. Operating with a clear mission: "Increasing transparency while reducing bureaucracy" - we orchestrate the entire operational rhythm of the department. As a Senior Project Specialist, you will be at the very heart of this engine, helping us scale, automate, and seamlessly align business with technology.

The AdEx team’s scope of responsibilities is built on four core pillars:

• Governance: Designing and driving core operational processes that guide strategic decision-making.

• Portfolio Management: Selecting, prioritizing, and managing programs and products to ensure resources are always optimally allocated.

• Budget & Value Realization: Ensuring we hit our financial targets through scenario planning, strategic selection, and proactive execution monitoring.

• Reporting & Analytics: Building intelligent, AI-assisted reports that deliver the data-driven insights needed to evaluate portfolio performance.

Your main responsibilities:

• Process Ownership & Maximization: Gradually take charge of selected Advertising processes (e.g., Advertising Control Tower, Quarterly Bus-Tech Sync) to drive their development and ensure business continuity. You will actively spot inefficiencies and eliminate manual admin work through smart automation (Google Apps Script, AI tools).

• Advertising Portfolio & Project Lifecycle Governance: Support the management of our project portfolio. You will oversee operational cadences from ideation to rollout, ensuring performance metrics and KPIs are clearly defined and consistently tracked.

• Data Quality & Insight Generation: Safeguard data hygiene and design logical data structures (e.g., in advanced Google Sheets). You will translate raw data into actionable insights, helping senior management make fast, resource-optimized decisions.

• Change Management & Adoption Monitoring: Drive improvements with a strict focus on end-user value. You will manage the entire change lifecycle - from validating business cases and aligning stakeholders, to tracking actual adoption and benefit realization.

• Custom Tools Creation & Stakeholder Management: Design streamlined tools at the intersection of business and tech. Partnering with Business and Tech Leaders (Managers, Directors), you will analytically simplify procedures with a "process is for people" mindset to eliminate bureaucracy. 

This is the right job for you if:

• You have at least 2-3 years of professional experience in project management, operations, business coordination, or process management.

• You understand the project and process lifecycle – you are naturally organized, structural, and you know how to build and track process metrics and KPIs.

• You have a data-driven mindset: You feel comfortable structuring data, spotting gaps, enforcing data quality, and turning raw numbers into clear, business conclusions.

• You possess excellent communication and interpersonal skills – you can speak the language of both tech and business, and you feel comfortable managing expectations of senior stakeholders (Managers & Directors).

• You are fluent in Polish and have professional proficiency in English (B2/C1).

• Strong advantage (but not a dealbreaker): You have a natural flair for automation. Any hands-on experience with Google Workspace (Google Sheets + Apps Script), AI tools, SQL, or Python will be a massive plus that allows you to take our workflow optimization to the next level.

What we offer:

• Flexible working hours in the hybrid model (4/1) - working hours start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.

• Annual bonus based on your performance and company results.

• A great learning opportunity, working with people coming from a lot of experience in top tier strategy consulting and e-commerce space.

• Well-located offices (with e.g., fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).

• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g., medical, sports or lunch packages, insurance, purchase vouchers).

• English classes that we pay for related to the specific nature of your job.

• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.

• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.

• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.
  
  And that's just the beginning! You can read more about the benefits here.
  
  #goodtobehere means that:

• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.

• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast.

• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.

• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.

• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.
  
  Send us your CV and… see you at Allegro!